Job Details

Position Type:
Secretarial/Clerical

Date Posted:
9/26/2024

Location:
Central Office
Special Education Administrative Assistant
The White Hall School District is seeking a Special Education Administrative Assistant for the District Special Education Director. Must have excellent communication skills, greet guests in a friendly manner and provide a welcoming environment.

Position Purpose
Under the direct supervision of the District Special Education Director, to provide clerical, and administrative assistance to school administrators conveying information regarding special education conferences and procedures; and supporting the broad services provided to students, parents, and support staff.

Essential Functions

• Schedules special education conferences and prepares, copies and distributes notices for special education records and other correspondence for conferences to the appropriate personnel.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Provide general clerical support to special education administrators to ensure compliance with due process paperwork.
• Manage confidential student records and information in a timely manner.
• Maintain database management systems for student information in state mandated software programs and the Department of Education systems.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Work with special education staff to process district paperwork such as special education forms for changes to IEP services and data collection.
• Maintains due process files for new students, secure special education files and organize them according to district procedures.
• Answers telephone calls, and provide information and assistance to callers.
• Completes high volume of computer work, using district computer programs to input data with accuracy, including confidential data.
• General office and other duties as assigned: copying, filing, emailing communication and mailing correspondence.
• Attend training on special education processes and procedures as directed.
• Adhere to all policies of the District.
• Attends work regularly and is punctual.
• Any other duties assigned by District administrators.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Applicants must pass an Arkansas State Police background check, and FBI and a DHS background check.